Carbon Calculator Terms & Conditions (V1)
These T&Cs relate to the previous AdGreen carbon calculator only, which can be found at calc.weareadgreen.org. A link to the current carbon calculator's terms and conditions can be found in the website footer.
1. DEFINITIONS
1.1 In this agreement, the following terms have the following meanings:
“AdGreen”: Advertising Association AdGreen ltd is registered in England, company no. 12807514, VAT no. GB 355 1622 11 with its registered office at 5th Floor, 95 Aldwych, London, WC2B 4JF, UK
“AdGreen Carbon Calculator“: the tools made available by AdGreen to assist the Customer in calculating the carbon footprint of an advertising production project, currently available at calc.weareadgreen.org.
“Customer”: the organisation named in the request for the creation of a AdGreen Carbon Calculator account, as per reviewer and contributor company types defined in schedule 2.
“Customer Data”: the data inputted to, processed, stored, or generated as part of use of the AdGreen Carbon Calculator by the Customer, End Users, or AdGreen on the Customer’s behalf.
“End Users”: the Customer’s employees and staff, which the Customer authorises to use the AdGreen Carbon Calculator. For the avoidance of doubt, if the Customer is a “reviewer company” under Schedule 2, their “contributor companies”, and the employees and staff of those contributor companies, are not the Customer’s End Users
1.2 Clause, schedule, and paragraph headings do not affect the interpretation of this agreement.
1.3 Unless the context otherwise requires, words in the singular shall include the plural and, in the plural, shall include the singular.
2. TERM
2. 1 This agreement comes into force when AdGreen sets up an account following a request made on behalf of the Customer and continues until either AdGreen or the Customer terminates it.
3. ADGREEN OBLIGATIONS
3.1 In consideration of the Customer’s compliance with this agreement, AdGreen grants the Customer, and the Customer’s End Users, the right to use the AdGreen Carbon Calculator for the duration of the agreement.
4. CUSTOMER OBLIGATIONS
4.1 The Customer shall:
4.1.1 comply with AdGreen’s reasonable instructions, guidelines and directions about the use of the AdGreen Carbon Calculator;
4.1.2 co-operate with AdGreen in all matters relating to the AdGreen Carbon Calculator, and do so in a timely manner;
4.1.3 provide any information required by AdGreen accurately, comprehensively, in good faith, and in a timely manner;
4.1.4 procure that, if its End Users use the AdGreen Carbon Calculator, they will do so in accordance with this agreement;
4.1.5 use all reasonable endeavours to prevent any unauthorised access to, or use of, the AdGreen Carbon Calculator by its End Users and, in the event of the Customer becoming aware of any such unauthorised access or use, notify AdGreen; and
4.1.6 keep its access or security credentials for the AdGreen Carbon Calculator secret. If the Customer becomes aware of a compromise, it must immediately change its account passwords.
4. 2 The Customer shall not, and shall procure that its End Users do not:
4.2.1 provide any Personal Data (as defined in Schedule 1) to AdGreen unless necessary for its use of the AdGreen Carbon Calculator (such as each End User’s name and email address, for the purpose of creating and accessing their account);
4.2.2 permit any unauthorised person to access or use the AdGreen Carbon Calculator;
4.2.3 use the AdGreen Carbon Calculator to provide services to third parties;
4.2.4 use the AdGreen Carbon Calculator to derive a commercial benefit. If the Customer adds a user to the AdGreen Carbon Calculator, we do not consider that that user is using the AdGreen Carbon Calculator to derive a commercial benefit, even if the Customer pays that user for their time in using the AdGreen Carbon Calculator;
4.2.5 make, or attempt to make, any alteration to the AdGreen Carbon Calculator (other than through using specific facilities made available by AdGreen in the AdGreen Carbon Calculator for this purpose), or create or attempt to create any derivative work of the AdGreen Carbon Calculator;
4.2.6 use the AdGreen Carbon Calculator in any way that is unlawful, illegal, fraudulent or harmful, or in connection with any activity which is any of these things; or
4.2.7 post anything to the AdGreen Carbon Calculator which is unlawful, illegal, fraudulent, discriminatory, or harmful, or connected with such a purpose or activity.
4.3 The Customer warrants that the Customer Data will not infringe the intellectual property rights or other legal rights of any person, and will not breach the provisions of any law, statute or regulation, in any jurisdiction and under any applicable law.
5. SERVICE ACCESS, SUSPENSION AND MAINTENANCE
5.1 AdGreen will use its reasonable efforts to maintain and operate the AdGreen Carbon Calculator, but it does not warrant that it will always be available or functioning, nor that it will be fault-free.
5.2 AdGreen may restrict or suspend access to all or part of the AdGreen Carbon Calculator if, in AdGreen’s reasonable opinion, the Customer is not using the AdGreen Carbon Calculator, the Customer fails to comply with its obligations under this agreement, or if AdGreen consider it is necessary to do so:
5.2.1 to stop or mitigate any security or integrity incident, threat or vulnerability, or problem or attack affecting it network, equipment, or services (including any network, equipment, or services provided to another customer);
5.2.2 to deal with behaviour which, in its reasonable opinion, amounts to misuse of the services; or
5.2.3 to comply with a legal obligation.
6. PROPRIETARY RIGHTS
6.1 AdGreen and/or its licensors own all rights (including intellectual property rights), title and interest in and to the AdGreen Carbon Calculator.
6.2 Nothing in this agreement assigns or otherwise transfers rights (including intellectual property rights), title and interest in and to the Customer Data to AdGreen.
6.3 The Customer licences to AdGreen all such rights (including intellectual property rights) to the Customer Data as are required by AdGreen to:
6.3.1 provide the AdGreen Carbon Calculator and its services to the Customer.
6.3.2 prepare and distribute anonymous datasets, comparisons and reports, where there is no ability to reidentify the Customer or another customer or end user of the AdGreen Carbon Calculator.
6.3.3 retain a copy of non-anonymised Customer Data held in the AdGreen Carbon Calculator, in the event that the tool, as defined in 1.1, is no longer available to the Customer, for a period of one calendar year
6.4 If the Customer provides feedback or suggestions for amendments or improvements to the AdGreen Carbon Calculator, the Customer agrees that:
6.4.1 AdGreen may, but is not obliged to, implement any or all of the feedback or suggestions.
7. CONFIDENTIALITY
7.1 The Customer shall not publicise or make available to any third party any output of the AdGreen Carbon Calculator in a manner which enables, directly or indirectly, the identification of another customer or end user of the AdGreen Carbon Calculator, without that other customer or end user’s consent.
7.2 AdGreen shall:
7.2.1 keep the Customer Data strictly confidential;
7.2.2 not disclose the Customer Data to any person without the Customer’s prior written consent, other than (a) to other users of the AdGreen Carbon Calculator, according to their role, as set out in Schedule 2, or (b) in anonymous comparisons and reports;
7.2.3 use the same degree of care to protect the confidentiality of the Customer Data as it uses to protect its own confidential information of a similar nature; and
7.2.4 not use any of the Customer Data for any purpose other than the performing its obligations or exercising its rights under, or in connection with, this agreement.
7.3 Notwithstanding clause 1, AdGreen may disclose the Customer Data to its officers, employees, professional advisers, insurers, agents and subcontractors who have a need to access the Customer Data for the performance of their work with respect to the purpose for which it is provided and who are bound by a written agreement or professional obligation to protect the confidentiality of the Customer Data.
7.4 This clause 7 imposes no obligations with respect to Customer Data that:
7.4.1 is known to AdGreen before it was uploaded to the AdGreen Carbon Calculator and is not subject to any other obligation of confidentiality;
7.4.2 is or becomes publicly known through no act or default of AdGreen; or
7.4.3 is obtained by AdGreen from a third party in circumstances where AdGreen has no reason to believe that there has been a breach of an obligation of confidentiality.
7.5 The restrictions in this clause 7 do not apply to the extent that AdGreen is required to disclose any Customer Data by any law or regulation, by any judicial or governmental order or request.
7.6 The provisions of this clause 7 shall continue in force for a period of five years following the termination of this agreement, at the end of which period they will cease to have effect.
8. DATA PROTECTION
8.1 The parties shall comply with Schedule 1.
9. LIABILITY
9.1 Nothing in this agreement limits or excludes either party’s liability for death or personal injury caused by its negligence; fraud or fraudulent misrepresentation; or any other liability which cannot be limited or excluded by applicable law.
9.2 Subject to clause 1, AdGreen’s total liability to the Customer in respect of any claim or claims (connected or unconnected) arising out of or in connection with this agreement will not exceed the sums received by AdGreen which relate to the Customer, whether received directly from the customer or indirectly via a third party, in connection with this agreement in the period of 12 months before the date of the first claim.
10. TERMINATION
10.1 Either party may terminate this agreement immediately by notice to the other party at any time.
10.2 The following clauses survive termination of this agreement: 1, 3, 6.4, 7,9, 11, 12, and 13.
11. NOTICES
11.1 The parties agree that day to day communications in respect of this agreement may be carried out by email.
11.2 Any notice required to be given under this agreement shall be in writing and shall be sent either to the other party’s email address:
11.2.1 If to AdGreen, to [email protected]
11.2.2 If to the Customer, to an email address of an End User with administrative rights on behalf of the Customer, as held in the AdGreen Carbon Calculator or, in the case of a notice given by AdGreen, by a message or announcement within the AdGreen Carbon Calculator.
12. DISPUTE RESOLUTION
12.1 In the event of a dispute, the parties shall follow the following:
12.1.1 either party shall give to the other written notice of the dispute, setting out its nature and full particulars, and promptly after that, a senior manager of the Customer and a senior manager of AdGreen shall attempt in good faith to resolve the dispute.
12.1.2 If the dispute is not resolved within 30 days of receipt of the written notice of the dispute, either party may litigate before the courts of England, which have exclusive jurisdiction.
12.2 A party must bring any claim relating to the construction, validity and performance of this agreement and any dispute or collateral matter relating to its subject matter (including non-contractual disputes or claims) within 12 months of the date on which the cause of action accrued.
13. GENERAL
13.1 Except as expressly set out in this agreement, all other conditions, warranties or other terms which might have effect on the parties or be implied or incorporated into this agreement or any collateral contract, whether by statute, common law or otherwise, are excluded to the extent permitted by law, including the implied conditions, warranties or other terms as to satisfactory quality, fitness for purpose or the use of reasonable skill and care.
13.2 No breach of any provision of this agreement shall be waived except with the express written consent of the party not in breach.
13.3 If any provision of this agreement is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions of this agreement will continue in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect (unless that would contradict the clear intention of the parties, in which case the entirety of the relevant provision will be deemed to be deleted).
13.4 Neither party shall, without the prior written consent of the other party, assign, novate, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this agreement, except for corporate restructuring within the first party’s corporate group.
13.5 This agreement is made for the benefit of the parties and is not intended to benefit any third party or be enforceable by any third party. The rights of the parties to terminate, rescind, or agree any amendment, waiver, variation, or settlement under or relating to this agreement are not subject to the consent of any third party.
13.6 Nothing in this agreement is intended to or shall operate to create a partnership between the parties, or authorise either party to act as agent for the other, and neither party shall have the authority to act in the name or on behalf of or otherwise to bind the other in any way (including, but not limited to, the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).
13.7 AdGreen may vary this agreement on 30 days’ notice to the Customer.
13.8 Except as expressly provided in this agreement, the rights and remedies provided under this agreement are in addition to, and not exclusive of, any rights or remedies provided by law.
13.9 This agreement constitutes the entire agreement between the parties in relation to the subject matter of this agreement, and shall supersede all previous agreements, arrangements, and understandings between the parties in respect of that subject matter.
13.10 The construction, validity and performance of this agreement and any dispute or collateral matter relating to its subject matter (including non-contractual disputes or claims) is governed by and construed in accordance with the laws of England.
SCHEDULE 1 – DATA PROCESSING
1.INTERPRETATION
1.1 References in this Schedule 1 to a Regulation are to regulation 2016/679/EC, also known as the “GDPR”, for as long as the GDPR applies to AdGreen’s Processing of Personal Data. If the GDPR does not apply to AdGreen’s Processing of Personal Data, references to a Regulation are to the Applied GDPR. References to the “Applied GDPR” are to the GDPR as amended by the UK’s Data Protection Act 2018.
1.2 References to an Article are to an Article of the Regulation and capitalised terms in this Schedule 1 have the meaning defined by the Regulation unless otherwise defined in the agreement.
1.3 “Data Protection Laws and Regulations” means all applicable data protection and privacy legislation including the Regulation and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (in each case, as amended, updated or re-enacted from time to time). In the event of any inconsistency between the Data Protection Laws and Regulations, the strictest provision shall prevail.
2. APPLICABILITY
2.1 In respect of any Personal Data contained in the Customer Data, the Customer is a Controller, and AdGreen Processes the Personal Data as the Customer’s Processor and shall do so in accordance with this Schedule 1.
2.2 The subject-matter of the processing is to provide the AdGreen Carbon Calculator to the Customer. The duration of the Processing is the duration of the agreement. The nature and purpose of the Processing is to provide the AdGreen Carbon Calculator.The type of Personal Data and categories of Data Subjects are information relating to the Customer’s staff and contractors. The Customer shall notify AdGreen promptly if it becomes aware that this information is incomplete or inaccurate, and the Customer shall provide AdGreen with that notification the necessary updated information. The Customer’s obligations
2.3 The Customer shall, for the duration of the Processing, comply with its obligations under Data Protection Laws and Regulations. Without limiting the generality of this, the Customer shall, in particular:
2.3.1 not provide any Personal Data to AdGreen unless necessary for its use of the AdGreen Carbon Calculator.
2.3.2 have a lawful basis for the Processing, and ensure that it is entitled to provide the Personal Data to AdGreen for Processing, and the Customer shall notify AdGreen promptly if either of these ceases to be true.
2.3.3 notify its Data Subjects of the Processing, to the standard required by Data Protection Laws and Regulations.
2.3.4 ensure that all Personal Data the Customer provides to AdGreen are accurate and up to date, and the Customer shall make promptly any amendments necessary to ensure that the Personal Data remain accurate and up to date.
3. ADREEN’S OBLIGATIONS
3.1 AdGreen shall:
3.1.1 Process Personal Data in accordance with all applicable Data Protection Laws and Regulations;
3.1.2 Process the Personal Data within either or both the UK and the European Economic Area (other than set out in section 4) and only as necessary to provide the AdGreen Carbon Calculator (this being the sole instruction of the Customer);
3.1.3 unless prohibited by law, notify the Customer before Processing the Personal Data, if AdGreen is required to act other than in accordance with the Customer’s instructions by:
3.1.3.1 if the GDPR applies to the Processing, any law of the European Union or the law of one of the Member States of the European Union; and
3.1.3.2 if the Applied GDPR applies to the Processing, any law in the United Kingdom.
3.1.4 obtain the Customer’s prior written authorisation (not to be unreasonably withheld, conditioned, or delayed) before engaging another Processor (a “Sub-processor”) and AdGreen will respect the conditions referred to in paragraphs 2 and 4 of Article 28 for any such engagement. AdGreen will be liable for the acts and omissions of its Sub-processors, and AdGreen will ensure that the Sub-processor contract (as it relates to the Processing of Personal Data) is on terms which are substantially the same as, and in any case no less onerous than, the terms set out in this Schedule 1. The Customer hereby authorises AdGreen to appoint as Sub-processors:
3.1.4.1 BAFTA Media Technology Limited [for support, management and development of the tool].
3.1.4.2 Amazon Web Services [for hosting the tool].
3.1.4.3 Mailchimp [for updates and news from the AdGreen project].
3.1.4.4 Mailgun [for notifications sent when triggered by actions of AdGreen and the Customer when using the tool].
3.1.4.5 Zoho [for CRM purposes for the wider AdGreen project].
3.1.4.6 If the Customer has one or more End Users in the territory or territories covered by one or more of AdGreen’s international partners (as listed on our website https://weareadgreen.org/about-us#internationalpartners, as updated from time to time), the applicable international partner(s).
3.1.5 treat the Personal Data in accordance with clause 7;
3.1.6 take all measures required pursuant to Article 32;
3.1.7 taking into account the nature of the Processing, assist the Customer by appropriate technical and organisational measures, insofar as this is reasonably possible, for the fulfilment of the Customer’s obligation to respond to requests for exercising the Data Subject’s rights laid down in Chapter III of the Regulation;
3.1.8 provide reasonable assistance, at the Customer’s cost, on the Customer’s written request, in ensuring compliance with the Customer’s obligations pursuant to Articles 32 to 36, taking into account the nature of Processing and the information available to us;
3.1.9 at the Customer’s choice, delete or return all the Personal Data to the Customer after the end of the provision of the services relating to the Processing, and delete existing copies. If AdGreen makes available to the Customer tools which enable the Customer to download the Customer’s Personal Data, AdGreen will only be required to assist where those tools are unable to meet the Customer’s reasonable needs. AdGreen is not required to delete Personal Data if AdGreen is required to continue store those Personal Data by:
3.1.9.1 if the GDPR applies to the Processing, any law of the European Union or the law of one of the Member States of the European Union; and
3.1.9.2 if the Applied GDPR applies to the Processing, any law in the United Kingdom.
3.1.10 at the Customer’s cost, allow for and contribute to audits, including inspections, conducted by the Customer or another auditor mandated by it. Any audit or inspection shall be carried out on reasonable notice and avoid causing damage, injury or disruption to our premises, equipment, personnel or business;
3.1.11 at the Customer’s cost, provide reasonable assistance to the Customer with any data impact assessments; and
3.1.12 in the event of a Personal Data Breach notify the Customer without undue delay.
4. TRANSFER OF PERSONAL DATA OUTSIDE THE UK/EEA
4.1 AdGreen shall not transfer (within the meaning of Chapter V of the Regulation) Personal Data to recipients (including Sub-processors) in jurisdictions outside of the United Kingdom or the European Economic Area unless the Customer provides the Customer’s written consent (not to be unreasonably withheld, conditioned, or delayed). The Customer hereby authorises AdGreen to transfer Personal Data to:
4.1.1 Amazon Web Services (USA). (Method of protection: standard contract clauses.)
4.1.2 MailChimp (USA). (Method of protection: standard contract clauses.)
4.1.3 Mailgun (USA). (Method of protection: standard contract clauses.)
4.1.4 Salesforce (USA). (Method of production: standard contract clauses.)
4.1.5 If the Customer has one or more End Users in the territory of territories covered by one or more of AdGreen’s international partners (as listed on our website https://weareadgreen.org/about-us#internationalpartners as updated from time to time), the applicable international partner(s). (Method of protection: standard contract clauses, unless stated otherwise on the AdGreen international partners website.)
4.1.6 other users of the AdGreen Carbon Calculator according to their role, as set out in Schedule 2.
SCHEDULE 2 – ADGREEN USER ECOSYSTEM
This schedule sets out which system users and roles have, or may have, access to different data and system functionalities. Some features may not be available currently, or may only be available to some users.
REVIEWER COMPANY ACCOUNTS
The following company types are defined as reviewer companies:
- Advertiser parent
- Advertiser (brand)
- Production consultancy
- Contributor company parent
Individuals at each reviewer company are defined as:
- Users
- Admins
Individual at each reviewer company can:
- View their footprints (including all campaign and project attributes, budget details, and all carbon data at activity form level)
- View and download their reports
- Add users to their company (admins only)
- Add users to their campaigns
- Remove users (whom they have added themselves) from their campaigns
Individuals at each reviewer company cannot:
- Input data.
CONTRIBUTOR COMPANY ACCOUNTS
The following company types are defined as contributor companies:
- Advertising Agency
- Production Company
- Production Service Company
These company types are able to act as either a Third Party Production Partner or Principal Production Partner on a given campaign.
Individuals at each contributor company are defined as:
- Users
- Admins
Individuals at contributor companies acting as either Third Party Production Partners or Principal Production Partners can do the following:
- View attributes for their campaigns and projects (N.B for TPPP users this excludes the budget field)
- Input and view their own carbon data in their projects’ activity forms.
- View and download their reports
- Invite other Third Party Production Partners to collaborate on their projects
- View existing users assigned to their projects, and additional users to their projects
- Remove users (whom they have added themselves) from their projects
- Add/remove users to their company (admins only)
In addition, individuals at contributor companies acting as Principal Production Partners can also do the following:
- Create campaigns and projects, and edit attributes
- View carbon data activity forms created by TPPP’s for their projects
- Input / view budget details within their project attributes
- View budget details in their reports
- Assign / remove reviewer companies to their campaigns
- View existing users assigned to their campaigns, and add additional users to their campaigns
- Remove users (whom they have added themselves) from their campaigns
Finally, individuals at contributor companies acting as Third Partner Production Companies can do the following:
- View other contributor company carbon data in their projects (as overview only).
Terms and conditions V16. Updated 26th July 2024.